Stop Incorrect Parking Charges at Ascot High Street Petrol Station

Subject: Formal Appeal and Request for Evidence — Parking Charge Notice [REFERENCE]

Dear Sir or Madam,

I write to formally challenge the above-referenced Parking Charge Notice.

The allegation that my vehicle remained on site for the continuous duration stated is expressly disputed. The purported period of stay is not accepted and is, on its face, inconsistent with the factual position.

It is well recognised that Automatic Number Plate Recognition (ANPR) systems are capable of recording only entry and exit points, and may, in certain circumstances, inaccurately conflate two separate visits into a single continuous period (commonly referred to as a "double dip" error). I have reason to believe that this is the case here.

In light of this, I require that you undertake a full and proper review of your records, including (but not limited to):

- All ANPR captures for the vehicle on the date in question
- Any intermediate or additional captures which may evidence multiple visits
- Full system logs and timestamps associated with the alleged stay
- Confirmation of any manual checks undertaken prior to issuing this notice

For the avoidance of doubt, the burden of proof rests with the party asserting the claim. It is not for me to disprove an allegation that is itself unsubstantiated.

Accordingly, should you maintain your position, I require that you provide:

1. Full evidential disclosure, including all ANPR images and associated metadata relied upon
2. Evidence of the system's calibration, accuracy, and compliance with applicable standards
3. A clear explanation as to how you have excluded the possibility of multiple visits
4. Details of the relevant Accredited Trade Association to which you belong (e.g. BPA or IPC)
5. Details of the independent appeals process available to me

In the absence of such evidence, it is my position that this charge is unsustainable and must be cancelled.

Please also note that any continued processing of my personal data without a lawful basis may give rise to further complaint.

I invite you to confirm, in writing, that this matter has now been cancelled. Failing that, I expect a fully reasoned response addressing the points raised above.

Yours faithfully,
[Your Name]